Cash Control Specialist (IPS)

January 11, 2010

Major Job Responsibilities

  1. Maintains status of payments in the bank module by:  (time spent 40%)
    • Receiving and prepping undeliverable mail from payment processes 
    • Updating database with reason for return
    • Providing data to other departments for address updates 
    • Processing void/re-issues to systematically replace damaged/spoiled checks
    • Maintaining live checks in secure manner for further processing.
  2. Maintains Post Payment Request information by:  (time spent 40%)
    • Recording requests into log for tracking and audit
    • Retrieving checks for re-mailing from returns file
    • Coordinating the check pulls with Logistics
    • Placing stop payment orders at bank as necessary
    • Preparing envelopes or shipping requests required for special handling of payments.
    • Providing copies of completed forms to requester
    • Providing requests as necessary to Accounts Payable for voids-reissues
  3. Ensures the integrity of unclaimed property collateral by:  (time spent 20%)
    • Preparing list of unclaimed property records for collateral retrieval by Mexico plant 
    • Receiving and reviewing collateral provided from Mexico plants
    • Filing collateral according to reporting state and date
    • Uploading unclaimed property records to state reporting database (Tracker)
    • Balancing reporting database to general ledger totals
    • Performing random audits to ensure proper promotion master set ups and compliance with company policies

QUALIFICATIONS:

Ability to:

  • Perform routine reconciliation concerning payments and receivable records
  • Analyze transactions, detect and correct errors
  • Perform alpha/numeric data entry and detailed work with numerical data
  • Maintain files and records
  • Work efficiently and accurately and organize tasks and time to ensure timely completion of work
  • Adhere to prescribed routines and practices
  • Proceed independently and carry out assignments to completion with minimal instructions

EDUCATION

  • High school diploma or general education degree (GED), preferably with a business emphasis
  • AND two to three years computer and accounting-related experience
  • OR an equivalent combination of training and experience.